You will get the same results regardless of how many heading levels that you show on the Outline tab of the ribbon. If you wanted to sort by Heading 2 paragraphs, you should also use Outline view, but you would have to first select all the Heading 2 paragraphs subordinate to a particular Heading 1 paragraph and then sort. However, in Outline view, the highest-level headings are sorted, bringing along the subordinate heading levels and body text. Had you skipped the first two steps and performed the sort in any view besides Outline view, every paragraph would have been sorted alphabetically and therefore rearranged so that subordinate paragraphs would be separated from their headings. Click on OK to accept the default settings in the dialog box.Click the Sort tool in the Paragraph group.If you don't see the heading level you need, click the bottom arrow in the styles gallery scrollbar to expand the gallery. In the styles gallery, choose the appropriate heading level for the selected text. If necessary, switch to the Home tab on the ribbon. Place the cursor at the beginning of the first heading and press Ctrl+Shift+End to select everything through the end of the document. To create a heading in Microsoft Word: Select the text you want to use as a heading.(This step is not strictly necessary, but does make the screen a bit more readable.) Using the controls on the Outlining tab of the ribbon, collapse the headings so that only the first-level headings are shown.(Either click the Outline view button on the status bar or go to the View tab of the Ribbon and select Outline in the Views group.) For instance, you can sort the document based on first-level headings (paragraphs that use the Heading 1 style) by following these steps: A useful trick you can use when developing some types of documents is the ability to sort the various parts of the document based on the headings you use.

Using headings in microsoft word